Meetings are organised by COST Action Management Committees in any COST country participating in the network. COST will contribute to the travel and subsistence costs of participating scientists, and to the organisation costs of the meeting.

The following conditions apply to the reimbursement for the air ticket:

  • Only economy class tickets are eligible for reimbursement;
  • Air tickets exceeding EUR 1 200 require prior approval from the COST Office;
  • Seat reservations and luggage transportation costs are eligible;
  • Administrative fees charged by travel agencies are eligible.

If you are participating to a COST Action TD1207 meeting and you are not travelling on the dates of the meeting and/or you are not travelling from your home town to the meeting place (and vice-versa), you need to obtain the official approval of Prof Thorsten Koch on behalf of the Management Committe.

In order to obtain Prof Koch’s approval, please send him an email ( and cc and with a quote of your travel tickets and the travel tickets you would pay if travelling on the dates of the meeting and/or from your home town to the meeting place and vice-versa. Prof Koch will be able to approve your actual itinerary only if it is NOT MORE EXPENSIVE than the ideal one. Finally, when completing your online travel reimbursement request (OTRR), please remember to upload the email with Prof Thorsten Koch’s Official Approval.

Full details on the:



Strong Authentication Feature

Only for Italian participants:
Original receipts must be sent to the following address:

Angela Cavazzini
Università di Bologna - DEI
Viale del Risorgimento 2
40126 Bologna

Participants will need to sign a declaration that they pay taxes in their home countries and send it to Angela Cavazzini ( This is needed to comply with the requirements on the Italian Legislation.

declaration_meeting_not_in_italy.doc35.5 KB
declaration_meeting_in_italy.doc35.5 KB
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